DOCS is a division of ICON plc
Collection of your Personal Information
This applies to all information collected or submitted on the docsglobal.com website. We will ask you when we need information that personally identifies you ("personal information" or "data" as used herein) or allows us to contact you. Personal information collected by docsglobal.com is often limited to e-mail address, language, country or location, but may include other information when needed to provide a requested service, where an employment opportunity is being processed or where services as an Investigator in a clinical trial are being offered. We collect information in several ways, outlined below:
1. On some pages you can register to receive information on an automated basis. The type of information you can register to receive in this manner included general corporate information about DOCS such as:
The personal information collected when you register to receive information on an automated basis is your name, e-mail address, employer name and occupation. You will have the option of cancelling your registration and removing your e-mail from the database on each occasion that you receive an automated e-mail alert, by clicking on an unsubscribe link on each e-mail alert message.
2. On some pages you may choose to provide personal information about yourself if you are interested in pursuing an employment opportunity with DOCS, or if you are interested in receiving services from DOCS. In each case the information requested will be dependent upon the area of interest being pursued.
3. On some pages you may choose to register to receive access to web casts, periodic updates or information on specific DOCS services. Generally the personal information collected in such cases is your name, title, company and e-mail address. This information is collected for qualification and aggregate measurement purposes only.
4. On some pages you can register to receive customized information. This information is generally collected on "Contact Us" forms where you may choose to be contacted by DOCS. The personal information collected in these cases include your name, title, company, address, contact details and e-mail address.
5. www.Docsglobal.com also collects certain information about your computer hardware and software. This information may include; your IP address, browser type, operating system, domain name, access times and referring Web site addresses. This information is used for the operation of the service, to maintain and monitor quality of the service and to provide general statistics regarding use of Docsglobal.com. See our Cookies Policy for further information.
Use of your Personal Information
We may use your personal information for the following purposes:
To ensure that we are appropriately balancing DOCS's legitimate interests against your rights and interests, you are entitled object to such processing at any time as described under “Your Personal Data Rights” below.
DOCS may also process and disclose your personal information to the extent required by law, applicable regulation or judicial process.
Data Privacy Principles
DOCS respects the privacy rights and interests of its web site visitors and the following principles will be applied by DOCS when dealing with personal information:
Data will be adequate, relevant and limited to what is necessary in relation to the purposes for which it was provided.
Data will be as accurate as possible and, where necessary, kept up to date. You are encouraged to ensure your personal information is kept up to date and amend any such data, which is inaccurate or out of date (e.g. name and address) by contacting us in the event of a change.
Data will not be kept in a personally identifiable format for longer than is appropriate or necessary for the purposes for which it is being processed. We store the information you provide in a secure electronic database in order to provide you with the information and/or services you request. Depending on the nature of the information, it is usually stored for a number of years in accordance with our data retention policies unless you request that it be removed.
Appropriate technical and organisational measures will be taken to prevent unauthorised or unlawful processing and to protect against accidental loss, destruction or damage. This site and the electronic database have security measures in place to protect the loss, misuse, unauthorized access or disclosure, alteration or destruction of the information under our control.
Data will be collected, used and retained in accordance with the legal rights of the data subjects (see below under Your Personal Data Rights).
Generally the information you provide to us on our website is received directly by DOCS. Subject to local legal requirements, DOCS may also use external services to collect, process and/or validate personal information. DOCS requires that any such external service will ensure adequate protection for personal information and complies with local legal requirements.
Disclosure to Third Parties
DOCS may be obliged to disclose certain personal information to third parties such as Government Authorities or law enforcement agencies or to provide information in respect of a matter related to public safety. It may also be necessary to disclose personal information so as to protect the legal interests and other rights of DOCS, subject to local legal requirements.
DOCS may disclose certain personal information to a supplier or contractor organisation supplying services which require the use and/or creation of personal information. In these cases, DOCS ensures adequate security is observed by third parties and affiliates processing personal information on behalf of DOCS, subject to local legal requirements.
Disclosure Outside of the EU
To operate as a global business it may be necessary to process and transfer personal information within DOCS businesses. This may involve transferring personal information outside the European Economic Area (EEA) to the USA and elsewhere. DOCS may also transfer your personal information to third party service providers outside of the EEA.
Regardless of whether the transfer is within the DOCS group or to a third party, DOCS will apply appropriate safeguards to such transfers as required by applicable law. For example, transfers to DOCS entities in the US may occur under DOCS’s Privacy Shield certification (see below) and transfers to other non-EEA countries will usually be governed by EU-approved “standard contractual clauses”.
Sensitive Personal Data
DOCS will not normally receive Sensitive Personal Data through its website. This is defined by DOCS as:
If you choose to provide us with Sensitive Personal Data, DOCS may process this type of data for the purposes of equal opportunities monitoring, or if it is prescribed by law, or it is needed for the protection of life, health or freedom, or if it is required for the performance of your employment contract, subject to appropriate security safeguards and local legal requirements. If required by local law, your explicit consent may be obtained to the processing of sensitive personal data.
If your application for a position in DOCS progresses, your personal information (including Sensitive Personal Data if you provide it to DOCS) will be processed in accordance with DOCS’s Global Employee, Officer and Freelancer Privacy Notice. DOCS will provide you with that Notice at the time.
Your Personal Data Rights
You have certain rights to the personal information that DOCS holds about you. Subject to certain legal limitations, these rights include the following:
To exercise any of these rights, you should refer to "Contact Information" below. DOCS will assess your request in accordance with its Data Subject Rights Request Procedure and, subject to applicable laws and exceptions, will respond within the relevant legal time limits.
If you disagree with the accuracy or completeness of any personal information, please notify DOCS in accordance with "Contact Information"; below DOCS will endeavour to resolve any issues concerning your personal information in accordance with relevant procedures.
Protection of Children's Personal Information
www.docsglobal.com is a general audience site and no part of the site is structured to attract children. It is DOCS's view that the nature of the subject matter is unlikely to be of general interest to children but notwithstanding this, DOCS does not knowingly collect any personal information from children.
EU-US and Swiss-US Privacy Shield Compliance
DOCS is wholly owned member of the ICON plc group (ICON). ICON complies with the EU-US Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of Personal Information from European Union and Switzerland to the United States. To view ICON’s EU-US and Swiss-US Privacy Shield Policy, please click here.
ICON has certified that it adheres to the Privacy Shield Principles of notice, choice, accountability for onward transfer, security, data integrity and purpose limitation, access, and recourse, enforcement and liability. To learn more about the Privacy Shield program, and to view our certification page, please visit www.privacyshield.gov.
Notification of Changes
Contact Information or Complaints
If you feel your data protection rights have been infringed by DOCS, you have the right to complain to your local data protection supervisory authority. The lead supervisory authority for in Europe is the Data Protection Commission (see www.dataprotection.ie).
Questions or comments related to this policy should be submitted to the ICON’s Global Data Protection Officer as follows:
Global Data Protection Officer, ICON plc, South County Business Park, Leopardstown, Dublin 18, Ireland and [email protected]